gks ERP features

A contact can have multiple roles, such as customer, supplier, external partner, employee, etc. Contacts can be automatically synced to your mobile device via the CardDAV protocol. Each contact can have multiple phone numbers, email addresses, URLs, and social media profiles. Add photos and attached files. You can also include biographical information, such as date of birth, marital status, Social Security number, etc. Multiple addresses and location (longitude and latitude). Export data to Excel.

Groups organized in a tree structure for easy management/searching, e.g., Domestic and International Wholesale Customers

Check whether an intra-Community VAT number is valid and the company name.

Create as many users as you want. Each user will log in with their own credentials. Set permissions for each user. Which items they can view, what they can edit, and what they can delete. Limit access to specific items, e.g., only to Company A’s retail receipts. 2FA support.

Add photos to each product. Different retail and wholesale prices, with or without VAT. Special offer prices (discounts) for a specific period. Complex pricing based on quantity, e.g., if the quantity is >=100, then a 10% discount; if it is >=200, then a 20% discount. Item types: Merchandise, product, service, digital.

Categories of tree-structured items for easy management/searching, e.g., Men’s Clothing, Shirt

Tree-shaped product labels for easy management/searching, e.g., Coca-Cola Greece

A product can have many characteristics, such as color, size, and material. Some of these can be used to describe the variations within the product, such as color and size.

View the inventory of each item at each warehouse and how it was generated. Each item variant has a different inventory level; for example, shirt – blue – large – branch warehouse – 5 pieces

Support for retail and wholesale price lists. Create discount coupons with a percentage or fixed value.

Manage your own shipping methods. With or without shipping costs.

Manage your own payment methods. With or without shipping costs.

Enable the languages you want, e.g., Greek, English, and Italian, so that certain information can be entered in all three languages, e.g., a product description

Automatic street completion using Google Maps and pin placement on a map. Completion of street, number, neighborhood, ZIP code, county, and country. Management of countries and counties.

Manage your own units of measurement. Define relationships between units, e.g., a dozen = 12 items

Enter the bank account information for your customers, suppliers, and your own companies.

If you have more than one business, manage all your companies from a single location

Each company has a main office and as many branches as you like

The warehouse can be the main location, a branch, another facility, your home, or somewhere else. You’ll know the inventory at each warehouse. Create as many warehouses as you like.

All known document types are supported—over 70 types, including sales invoices, retail receipts, credit memos, customer quotes, customer payments, and transfer slips, among others.

In each journal, add as many entries as you like, e.g., TPY-A, TPY-B, ALP-A, ALP-B
Specify whether the entry is handwritten, whether it will include a shipping document reference, etc.

Create or edit the print form. Upload your logo. The print file format can be PDF, HTML, or JPG. Customize the print layout using the dynamic HTML tool. Automatically send the printout to a physical printer via the gks ERP App Desktop. Create as many print forms as you want in any language you want.

WooCommerce is supported. Automatic import of products from WooCommerce into the ERP. Automatic import of orders, either as an order or as a document.

Set the app logo in various sizes. Configure the app settings, e.g., app name, currency, date, time, user roles, email sending, Google Maps API key, AWS bucket key, and social media integration. You can disable features you don’t need, e.g., batches/serial numbers, CRM tasks, production, fixed assets. You can set up global CSS to customize the interface to your liking.

Each user can customize their own settings, such as font, font size, menu placement (top or left), which notifications they want to receive, the order of fields in documents (type -> quantity-> price, etc.), and syncing contacts on their phone with CardDAV and their calendar with CalDAV. They can set their own CSS to customize the interface to their liking.

For each main object—such as a contact, document, or item—you can add your own fields, such as text, a number, a contact, or a list. These fields can also appear on print forms.

Enter sales opportunities (leads) or referrals. Set projected revenue. It could be as simple as a phone number from a potential customer. Contact forms from your website can be automatically recorded. Mark an opportunity as pending/won/lost, etc. Define the stages of an opportunity. Assign it to an employee. Opportunity change history. Add files to each opportunity. Link an opportunity to another application object (e.g., order, payment, document). Set the sales channel.

Set your tasks. What do you need to do by, say, tomorrow? Make a phone call, send an email, don’t forget to send a quote, schedule a meeting, etc. Set the task statuses, e.g., New, Done, Canceled. Assign an activity to a colleague. Assign activities to any object in the application (opportunity, contact, document, order, etc.).

Calendar management. Manage your own calendar or that of another employee at your company. Schedule meetings, appointments, and tasks. Receive notifications either through the app or via email. Two-way synchronization of the app’s calendar with your mobile device via CalDAV.

View the locations of your contacts, the gks ERP App Mobile, your calendar appointments, opportunities, tasks, devices, and points of interest on the map.

Manage your company’s tasks. Assign tasks by employee, by task, by device, track task costs, time tracking, etc. Convert tasks into invoices. Synchronize your tasks with your mobile device via CalDAV. Set your own task statuses, e.g., Draft, To Do, Completed, Unable, etc.

Management of customer devices. For example, Customer B’s Boiler A located at Site C. What work has been performed on the device, when, by whom, etc.

Save your campaigns so you can use them in opportunities, orders, invoices, etc. This will allow you to measure a campaign’s performance

Create short URLs to use in QR codes, advertisements, or elsewhere. Tracking short URLs allows you to measure the performance of, for example, a QR code. The destination of a short URL can be easily changed without having to change the short URL itself, such as a QR code.

Send SMS messages directly from the app. Create your own text message templates. SMSAPI.com is supported for sending only. Our free gks ERP App Mobile is supported. Install it on an Android phone and you’ll be able to send SMS messages directly from the ERP using the phone’s mobile carrier. The recipient will receive a message from a real mobile number. The recipient can reply, and you can view the reply within the ERP. You can send your quote/invoice via SMS to the customer quickly and easily. Check whether the SMS has been delivered.

The Viber bot can be used. Upon agreement. It is typically intended for internal use within the company so that each employee can interact with the ERP system using the Viber bot’s features, such as requesting time off.

Send emails directly from the app. Multiple email templates tailored to specific purposes. For example, 3 different templates for sending invoices to customers in various languages. Easily manage, add, edit, and delete email templates using a special built-in tool. You can send your quote/invoice to the customer via email quickly and easily. See if they’ve read it.

Manage your own sales channels, e.g., Existing Customer, Referral, Website, Facebook Page, Google Ads, Flyer Distribution, etc. Use them for opportunities, orders, invoices, etc. This will allow you to measure the performance of each channel.

Manage customer and supplier records. Easily add a new contact when creating a record and search by Tax ID using the VIES EU VAT Number Verification service. Enter the logs for shipping forms, e.g., Shipping Form to Customers, Receipt Form from Suppliers, Returned Shipping Form from Customers, Returned Receipt Form to Suppliers, Internal Transfer Note.
Send to myData. Specify from which warehouse to which warehouse the items will be transferred. Add attachments. Note change history. Define an activity and link it to another object, e.g., a document. Support for multiple print formats, e.g., by language. Print the form as a PDF, HTML, or image file. Easily send the printout via email/SMS. Convert a form into an invoice. Set your own templates. Make a copy of an invoice with a single click.

View the stock balance for each item in each warehouse and how it was calculated. When issuing a document, you can immediately view the stock balance for each warehouse.

Select a product type if you want to manage it by lot or serial number. Add lots with production and expiration dates either directly or via a delivery note or invoice. Add attachments (photos, PDFs) and activities.

View the remaining stock of each item by lot/serial number in each warehouse and how it was calculated. When issuing a document, view the remaining stock by warehouse immediately.

Manage customer orders, supplier orders, and financial quotes for customers. Easily add a new contact when creating an order and search by Tax ID using the VIES EU VAT Number Verification service. Enter order logs, e.g., Offers to Customers, Offers from Suppliers, Orders from Customers, Orders to Suppliers. Set the price list, tax status, items, quantities, discounts, etc. Specify whether it will affect the contact’s balance. Specify from which warehouse to which warehouse the items will be transferred. Add attached files. Order change history. Define an activity and link it to another object, e.g., a document. Support for multiple print formats, e.g., by language. Print the form as a PDF, HTML, or image file. Easily send the printout via email/SMS. Convert an order to an invoice. Set your own templates. Duplicate an order with a single click. Export data to Excel.

Specify the tasks that need to be performed for a product, e.g., Printing, Binding, Packaging. Specify which other task must be completed first.

Specify the workstations where tasks are performed and which tasks are assigned to each workstation. Assign an employee to work at that specific workstation. An external contractor can be assigned to a workstation.

Define the formula for producing a product. Specify the ingredients/materials to be used and their proportions. Specify the production costs, e.g., €2 in electricity for each unit of product produced.

The employee selects the workstation where they are working and chooses which task to perform. The start time and end time of the work are recorded. This gives us the total time required to complete an order.

Management of customer and supplier documents. All standard document types are supported. Easily add a new contact when creating a document and search by Tax ID using the VIES EU VAT Number Verification service. Enter the journals for the documents, e.g., Sales Invoice, Intra-Community Supplies, Service Invoice, Intra-Community Supply of Services, Credit Invoice, ALP, APY, Domestic Purchase Invoice, Domestic Purchase Credit Invoice, Posting ALP as an expense (from ALP), etc. Define price list, tax status, items, quantities, discounts, etc. Specify whether it will affect the contact’s balance. Specify from which warehouse to which warehouse the items will be transferred. Add attached files. Document change history. Define an activity and link it to another object, e.g., customer payment. Support for multiple print formats, e.g., by language. Print the document as a PDF, HTML, or image file. Easily send the printout via email/SMS. Convert a document to a cancellation or credit note. Define your own templates. Duplicate a document with a single click. Export data to Excel.

Using the pivot table tool for invoices and invoices with line items, you can generate very useful results. Display the data in a multi-grouped table or chart. Export data to Excel for further analysis.

Using your computer’s or mobile phone’s webcam, scan the QR code on a retail receipt to enter the receipt as an expense with a single click. You can do the same using the free gks ERP App on your Android phone.

Manage customer receipts and payments to suppliers. All standard types of receipts, including card payments, are supported. Enter the journals for the documents, e.g., Customer Receipts, POS Receipt, Customer Refund, POS Refund, Payments to Suppliers, Supplier Refund, etc. Set the collection method, e.g., cash, bank transfer, POS, etc. Specify whether it will affect the contact’s balance. Add attached files. Change history of the collection/payment. Define an activity and link it to another object, e.g., a customer invoice. Support for multiple print formats, e.g., by language. Print the collection/payment as a PDF, HTML, or image file. Easily send the printout via email or SMS. Define your own templates. Make a copy of the collection/payment with a single click.

Using the pivot table tool for receipts/payments and a specific payment method, you can generate very useful results. Display the data in a multi-grouped table or chart. Export the data to Excel for further analysis.

Set up your own Intensive Retail points. Specify the company, calendar, series, items, customer, etc. The operator will have a digital electronic cash register in front of them. They will enter the item and amounts, and the retail receipt is ready. The Intensive Retail Point also works through the free gks ERP App Mobile for Android phones. The receipt can be printed either on a standard A4 printer, a thermal printer, or the built-in thermal printer of the All-in-One Android device. You can issue retail receipts on the go. For card payments, the Viva, ePay, and Worldline apps are supported. Digital signatures from the YLIDA provider are supported.

Manage your fixed assets. Define the type of fixed asset, e.g., Computers, Laptops, Mobile Phones, Vehicles, POS. Create your own types. Depending on the type, different fields appear; for example, for vehicles, you can enter mileage, the next service, etc. If it is a POS, enter the Terminal ID. Add photos and attached files. Define an activity and link it to another object, e.g., a document. Asset change history

Record and track the movement of an asset, which warehouse it is in, whether it is in for service, and whether you have assigned it to a partner.

Record and track the maintenance history of a fixed asset—for example, if it’s a vehicle, when maintenance was performed, who performed it, what type of maintenance it was, how much it cost, etc. You can define your own reasons for maintenance.

Each user can save their own favorites as pages or links. For example, if a user sets up a view in the pivot table, they can save it to their favorites so it’s ready for next time. They can also add pages they visit frequently.

Users can define their own views in a list. They can change the order of the columns, their width, and whether to show or hide them.

When viewing a list related to contacts—such as contacts, documents, tasks, opportunities, etc.—we can easily send a bulk SMS or email to all of these contacts. If we use the free gks ERP App Mobile for Android, the SMS messages will be sent from this mobile device, and the recipients will be able to reply.

On this dedicated page, you can upload your own files that are frequently used by your team. From here, you can download the gks ERP Mobile and gks ERP Desktop apps, as well as the remote support app.

This is the core cloud-based application. It allows you to create a website under your company’s name, such as mybusiness.gks.gr, where your application will be hosted and available exclusively for your use.
To access the application, all you need is an internet connection and a modern web browser, such as Google Chrome, Mozilla Firefox, Microsoft Edge, etc.
The application can be accessed from a computer, a tablet, or a smartphone.
Wherever you are—at the office, in a store, or at home—you can access the app as long as you have an internet connection on your computer, tablet, or smartphone.
The app’s design is responsive, meaning it automatically adapts to the current browser window.
The website has an SSL encryption certificate for greater security.
Two-factor user login authentication for even greater security:
Username and password.
An extra code generated by a special app installed on your mobile device.

This is the app for Android phones. It is directly connected to your gks ERP App. It offers features for intensive retail operations, sending and receiving SMS messages, GPS tracking, and scanning purchase receipts for QR Code scanning.